标题

标题要求：简明扼要，必要时附上个人信息，如student ID

常见title：

  • PhD application 博士申请

  • Application for Scholarship 奖学金申请

  • Questions for essay 作业提问

  • Excused Absence 请假

  • Asking for an appointment 约见时间

  • Extension for XXX 要求延期

称呼

  • Dear Professor + Last Name

  • Dear Dr. + Last Name

  • Hi/Hey

正文

问候语

  • Hope all is well.

  • I hope this email finds you well.

  • We send you our best wishes.

  • Warm greetings

  • Good Morning/Afternoon.

  • Happy Holidays.

  • I hope your week is going smoothly.

自我介绍

进行自我介绍，点名姓名、班级、Student ID、与教授认识的方式。

  • My name is XXX and I am your student in XXX class.

邮件目的

简单明了的使用一句话告诉教授邮件的目的或者重点。

  • I am writing to inquire XXX

  • I am writing to reference to XXXX

  • I am writing to express my XXX

详细内容

要求清晰 clear、正确 correct、简明 concise

  • 提出疑问：I have a question about the essay due next Tuesday.

  • 推荐信：I am hoping you would be willing to write a strong/positive letter of recommendation.

  • 请求：Could you please tell me what to do next? I would be grateful if you could give me more time to …

  • 约meet：Could I please book to see you during Office Hour on Friday? At 2 pm?

致谢落款

表示感谢：

  • Thank you for your time. Have a great rest of your day.

落款：

  • Sincerely, 最正式的

  • Best regards,

  • Best wishes,

  • Best,

  • Cheers,

常见模板

向教授咨询作业要求和格式

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Subject: Inquiry about the requirements of assignment XXX

Dear Professor XXX:

Hope this email finds you well.

My name is XX, and I am a student of your XXX course. I am writing to inquire about the requirement of assignment 1.

I would like to know if there is one preferred reference style for this course, or can I use the one I am familiar with. At the same time, are there any requirements for the file format?

Look forward to hearing from you!

Sincerely,
Aursus

约线下meet

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Subject: Follow up on the exam

Hi Dr.XXX :

My name is XXX and I am a student in XXX class. I really enjoyed your lecture yesterday!

I have read the recommended textbook and reports relating to the topic,but do not fully comprehend it.

Would it be possible to schedule a meeting during your Office Hours on Monday at 10 am so that we can discuss further this? I would appreciate it if you could advise me of any other books that approach this topic. Thank you.

Best regards,
Aursus

如何要推荐信 + 感谢信

推荐信：

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Subject: Request for Letter of Recommendation

Dear Professor XXX,

My name is XXX, a former student in the XXX class last semester. 具体描写这个课程怎么给你带来帮助，你和老师的沟通过程。然后点名自己在这门课有哪些收获，有哪些成绩。为什么你希望老师能够给你写推荐信。

As I am applying to the Ph.D. program, I would like to ask if you would be willing to write a letter of recommendation on my behalf. I have attached my CV for your reference, and I would be happy to provide any additional information needed or set up a time to discuss my work if that would be helpful.

Thank you for your time and for considering my request!

Sincerely,
Aursus

感谢信：

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Dear Prof.XXX,

Thank you for taking the time to write on my behalf for my graduate school/job application. I appreciate your support throughout this process. I will keep you updated about my progress in applying to graduate school/jobs. Thanks again for your help. It is much appreciated.

Best wishes,
Aursus

Generic Meeting Request for Collaboration

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Subject line: Request for an appointment

Hi [Recipient’s name],

I hope this email finds you well. I am [Your name] from [Your company].

I recently came across your website/blog/social media profile and was impressed with your work. I would love to discuss the possibility of working together with you on [project name].

Would it be possible to schedule a meeting with you so that we can discuss further this? I promise it will be worth your time.

Thank you for your time and consideration!

Follow Up meeting

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Dear XXX,

It was nice talking to you last week. It would be great if we could arrange a time to continue our conversation in person/via Zoom. I would love to tell you more about how [product] can [tackle their pain point]. How does 11 am on Tuesday sound?

Let me know if that works for you; I'd love to speak to you again.

Sincerely,
Aursus

Follow Up Email：老师没回消息怎么follow up

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Dear Professor XXX,

Hope you had a wonderful holiday!/I hope everything is well! I just wanted to check if you got a chance to look into my prior email from [date] regarding [topic].

Thank you again for your time, and I hope to hear from you soon!

Best,
Aursus

Job: 基于mutual connection的见面请求

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Subject line: [first name], have time for a quick chat?

Hi [ Recipient’s name]!

[Referral Name] recommended you as a [what they do].

I was interested in the [brief reference to one of their accomplishments, something they published, or something in their portfolio]. I liked how you [what you liked].

As the [your position or title] at [your company name], I’m always looking to build connections with [what they do]. Given that you are a leading player within our niche, I believe a collaboration would be in both our interests to achieve [the goal of the meeting].

I’d love to ask you for a meeting [mention location], at [mention a flexible date and time], where we can discuss this further.

Feel free to prefer another time and location if that doesn’t work for you.

Regards,
Aursus

请假

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Dear Dr. XXX,

I hope this email finds you well.

I am XX and my student number is XX. I'm currently a student in your class XXX. I am writing to inform you that I shall be absent from my classes on XXX due to personal reasons. Could I request a leave of absence from you? I apologize for any inconvenience caused by my request. I am looking forward to hearing from you soon.

Best wishes,
Aursus

常用语句

回复邮件

  • Thank you for your email.

  • Thank you for the quick response.

  • I appreciate the update.

  • I apologize for the delay. (formal)

  • Sorry it took me a while to get back to you. (informal)

follow up email

  • I wanted to follow up with you regrading …

  • As we discuessed in our last meeting.

  • As promised …

  • I wanted to get back to you about …

  • Thank you for your time.

表达请求

  • Could you please help me with …

  • May I kindly ask …

  • I would really appreciate your help …

  • If it is not too much trouble, could you help …

  • I am struggling with … Could you lend a

  • It would be helpful if you could …

  • I was hoping you could assist me with

  • I would appreciate your guidance on …

  • Would you be able to show me …

  • Could I ask for your expertise on …

约meet

  • Would it be possible to schedule a meeting with you so that we can discuss further this?

  • Would either [two choices of date and time] be a good time for you?

  • Would either [two choices of date and time] work for you?

  • I am [Your Name], and I would love the opportunity to speak with you about [Topic]. Would you be available for a brief chat sometime in the next few days?

  • I am writing because I am interested in learning more about your work as a [job title]. Might you have time for a brief discussion so that I can ask some questions and learn more?